Student Financial Services
Student Accounts and Billing
Student Account Charges and Credits
The student account itemizes all charges and/or credits submitted by University departments for the term. Charges that may appear on the students account include Tuition & Fees, Health Insurance, Housing, Dining, Bookstore charges (optional), Library Fines, Pharmacy Fees, Athletics Equipment Fees, and International Program Fees.
Questions about a specific charge should be directed to the office responsible for that charge (housing, dining, bookstore, pharmacy, library, etc). Student Financial Services should be contacted for questions about accessing your account, payment options, late payment charges, and refunds.
Adjusted Balance indicates the student account balance minus expected aid from loans and scholarships.
Authorized Credits represent funds that will be credited as actual payments to the account once a specified date has passed. For example, Brown University is restricted from disbursing Federal funds to a student’s account until the student has officially enrolled for the term, classes have begun, and the student has completed all requirements. Therefore, any Federal funding may appear as an Authorized Credit until the term begins.
Memo Credits temporarily reduce the student account balance owed and represent monies expected, but not yet received. Brown University attempts to acknowledge these sources and will do so for a reasonable period of time. Memo Credits may not be able to transition into Authorized Credits for various reasons. For example, an outside scholarship agency may not have sent the funds, or a student may not have completed all financial aid or loan requirements; these must be completed before the student is entitled to a loan disbursement. If in doubt, the student may review their records in Banner Self Service to review any incomplete financial aid or loan requirements.
Students are ultimately responsible for ensuring that all Memo Credits become Authorized Credits. All unpaid Memo Credits expire on October 15th for the fall semester and February 15th for the spring semester. Any outstanding balance becomes immediately due and payable by the student, is subject to any future late payment charges, and may result in financial holds.
Billing Schedule
Billing Date
5/15/24
Due Date
6/10/24
Billing Date
Beginning 4/17/24
Due Date
5/17/24
Billing Date
6/26/24
Due Date
8/1/24
Billing Date
11/25/24
Due Date
12/15/24
Billing Date
11/20/24
Due Date
1/1/25
Brown Student Account Payment System
Student accounts can be managed online via the Brown Student Account Payment System.
The Account Activity page provides real time information about your account balance. Any charges or credits posted after the billing dates will be reflected in the online Account Activity page. An email notification will be sent to alert students to new charges or credits. Please monitor your Brown email for important updates.
The Billing Statement provides a snapshot of your account balance at the time the statement was produced. Billing statements are only available electronically; no paper billing statements are produced.
- Setup authorized users
- Enroll in electronic refund
- Enroll in Brown's Installment Payment Plan (IPP)
- Make payments
- View 1098-T statements
Students are encouraged to grant Authorized User access to family members who wish to view and pay their student account. Once setup, authorized users can (based on the student's preferences):
- Enroll in Brown's Installment Payment Plan (IPP)
- Make payment
- View 1098-T statements
Access Your Student Account
Billing Sponsors of Outside Scholarships
The majority of outside scholarship sponsors/agencies will accept a copy of the student account statement which the student may print/save from the Student Account Payment System. If the outside scholarship agency specifically requires a special billing invoice, the student must send our office written confirmation of the scholarship and a request for a special billing invoice. The student account statement cannot be addressed to a scholarship sponsor. Our team will prepare a billing invoice and forward it directly to the sponsor. It is the student’s responsibility to follow up with the sponsor to ensure funds are received promptly by the University.
Additional Information
Information on Bookstore Purchases, Financial Holds and Past Due Accounts, Grad Guard Tuition Protection Plan, Overpayments, Returned Student Account Payments, Student Account Refunds, Title IV Authorization, and the Tuition Leave Refund Policy.
Student Account credit balance refunds are processed on or after the start of the semester. Please wait to submit refund requests until the start of the semester.
The 1098-T is a statement that colleges and universities are required to issue to certain students. It provides the total dollar amount paid by the student for what is referred to as qualified tuition and related expenses in a single tax year. The information on form 1098-T can be used to help you determine if you are eligible for education tax credits when filing a U.S. tax return.
International students who are recipients of a Brown University Scholarship and/or any outside scholarships should review this important information regarding the potential tax implications.